Introduction
Use this voucher for small cash costs only, within your petty cash rules. Keep the original receipt with your paper copy.
Finance & AccountingForms
Petty cash voucher: a record that the receipt can prove
A petty cash voucher records a small amount of cash spent from a fund the organization keeps on hand. It should show who received the cash, how much, what it was for, when it was spent and which receipt supports it. The voucher is only as good as the receipt and the cash count behind it, so keep the original paper with the voucher.
What people search
Petty cash voucher: 170 average monthly searches.Google Ads Keyword Planner · 2026-10-09 · United States
Words for the respondent
Words that appear on the voucher
Confirmation
Your voucher is recorded. Keep the original receipt and any signed paper copy where your policy says to file them.
Receipt number or reference
Write the number printed on the receipt. If there is no receipt, explain why in the purpose field.
Type of request
Choose advance only if you have not spent the cash yet.
Change or unused cash returned
Enter the amount handed back to the fund, or leave this blank if none was returned.
Field blueprint
Fields that let a reviewer check the cash
| Field | Type | Required | Why you ask it |
|---|---|---|---|
Name of the person receiving the cash | Short text | Required | Identifies who holds the cash, so the fund can be traced if a count does not match. |
Department | Short text | Required | Shows which budget or cost center the charge belongs to. |
Type of requestAdvance before buyingReimbursement for money I already spent | Single choice | Required | An advance is cash handed out before buying, and it must be accounted for later. A reimbursement records money already spent from the fund. |
Amount requested | Number | Required | The cash amount. The reviewer checks it against the receipt, not against the request. |
Date of expense | Date | Required | When the purchase happened. It should match the date on the receipt. |
Vendor or payee | Short text | Required | Who was paid, so the reviewer can match the receipt to a supplier they recognize. |
Expense categoryOffice suppliesPostage or courierLocal transportSmall repairOther, explained in the purpose | Dropdown | Required | Places the cost in the right category for the monthly fund review. |
PurposeName the item or service and the reason it was needed. | Long text | Required | Explains the need in one sentence a reviewer can check against the receipt. |
Receipt number or reference | Short text | Required | Links the voucher to the paper receipt. If no receipt exists, the purpose should say why. |
Cash released by | Short text | Required | Names the custodian who handed over the cash, so the handover can be confirmed. |
Change or unused cash returned | Number | Optional | Records any cash returned to the fund, so the count still adds up. |
Where the signed paper copy is filed | Short text | Optional | Points to the signed paper copy when your policy requires one. The form does not capture a signature. |
Try it
Try the form
After a response arrives
After the voucher is submitted
A submission is not approval for cash
Each voucher is stored and handled in the hourly production run, and only the form's creator is notified then. The custodian should confirm the request under your own rules before any cash changes hands.
Count the fund against the vouchers
Before the fund is topped up or closed, add the vouchers, the receipts and the cash left in the box. The total should equal the amount the fund started with.
Keep a monthly log
Export the submissions as a CSV for the monthly fund review. Keep it with the paper receipts and any signed copies, so the log and the cash can be checked together.
Mistakes to avoid
Where petty cash vouchers break down
Using the voucher as the only record
The voucher records the claim. The receipt and the cash count are the evidence. Keep the original receipt with the paper voucher, because the form cannot hold a copy of the receipt.
Splitting one purchase into several small vouchers
Splitting a purchase to stay under a cash limit hides the true cost and defeats the limit. Use one voucher for one purchase, or follow your policy for larger buys.
Letting one person request, release and count the cash
When one person asks for cash, hands it over and then counts the fund, nobody else checks the count. Split those roles between two people wherever you can.
Leaving the receipt field empty without a reason
A blank receipt field with no explanation sends the voucher back for follow-up. Write the reason in the purpose, such as a vendor that gave no receipt.
Frequently asked questions
What is a petty cash voucher used for?
It records a small amount of cash spent from a petty cash fund, such as postage, a local delivery or a minor supply. It shows who received the cash, the amount, the purpose and the receipt. It does not replace your petty cash policy, which sets the limit and who may approve.
Is a petty cash voucher the same as an expense report?
Not quite. A voucher documents cash paid out of a fund the organization already holds. An expense report asks for reimbursement of costs an employee paid personally. Some organizations use one form for both, so follow the rule your finance team has set.
Do I need a petty cash voucher form template?
A template is a sensible start, but check the fields against your policy. Confirm the limit, who approves, how long paper copies are kept and whether a signature is required. Keep the paper receipt, because this form does not hold receipt images.
Can a petty cash voucher be signed electronically?
This form does not capture a signature. If your policy needs one, keep a signed paper copy and record where it is filed in the form.
Browse by category
More requests in Finance & Accounting
Requests
Travel Authorization
Requests
Budget Modification Request
Requests
Invoice Submission
Orders
Purchase Order Request
Applications
New Vendor Setup
Applications
Credit Application
How to build it
Choose a category and a form type in the wizard. Answer three Atty Suggestions questions, then give the form a title. Atty builds the fields in the background. Edit the fields and ask Atty to refine them, then publish and share the /f/ link.
