Scheduled departure
A traveler books a place on a departure the operator already runs on set days.
- Add: Departure chosen from your published list
- Remove: Alternate date
Trip AgencyForms
Tour booking form: request a place, then confirm it with the operator
A tour booking form records which tour a traveler wants, the day they prefer, how many people are going and any age or walking-level limits the operator sets. Your agency checks the start time and places with the operator, so the form is a request until a place is confirmed in writing. Keep the form to what the operator needs to decide, and leave out card details.
What people search
Tour booking form: 10 average monthly searches.Google Ads Keyword Planner · 2026-10-09 · United States
Choose a variant
Adjust the form for the kind of tour
Private guide for a group
The group wants a guide to themselves, and the start time can be agreed with the operator.
- Add: Start time window (morning, midday or afternoon)
- Remove: Tour
Family with children
A booking that includes children, where the youngest age and the pace matter most to the operator.
- Add: Age of each child, one per line
Field blueprint
Fields the operator needs to decide on a place
| Field | Type | Required | Why you ask it |
|---|---|---|---|
Lead booker name | Short text | Required | The person the agency confirms the tour with and who answers questions about the meeting point. |
Preferred date | Date | Required | The first day the agency checks with the operator. |
Alternate dateLeave blank if only one day works. | Date | Optional | Gives the agency a second day to offer when the preferred date is full or the tour is not running. |
TourChoose Other and describe the tour in the notes if it is not listed. Half-day city walkFull-day excursionFood and market tourPrivate guide for a groupOther | Dropdown | Required | Names the tour the operator runs. Replace these options with your own tour list before you publish the form. |
Adults | Number | Required | Sets how many adult places the agency must hold. |
Children | Number | Optional | Children can fall under a separate age limit set by the operator, so the count matters even when the adult places are settled. |
Youngest participant's ageEnter the age the youngest person will be on the tour day. | Number | Required | Some tours set a minimum age. The agency checks this before offering a place. |
Guide languageEnglishSpanishPortugueseFrenchOther | Dropdown | Required | Matches the traveler to a guide who speaks their language. |
Meeting point or hotelFor example: hotel name and lobby | Short text | Required | Where the group starts. A hotel name is enough for many meeting points. |
Walking levelChoose the hardest part of the route. Describe the route, not your health. Easy, mostly flatModerate, some hills or stairsDemanding, long or steep walks | Single choice | Required | Describes the route's difficulty so the agency can match the tour to the group. |
Notes for the agencyFor example: a birthday. Please call before 6 PM. | Long text | Optional | Captures what the form cannot: a special occasion, a request for a particular guide, or a tour that is not listed. |
Contact email | Required | Where the agency sends the confirmed start time and meeting details. | |
Contact phoneStart with the country code, such as +61 for Australia. | Phone | Optional | Used for a call on the day if the meeting point needs confirming. |
Try it
Preview the tour request
Words for the respondent
Wording that explains what a request does
Introduction
Choose a tour and a day. Your agency checks the start time and the places with the operator, then confirms your booking in writing.
Confirmation
Thank you. We have your request for the tour and dates you chose. Your agency will confirm the start time and the places before anything is booked. Card details are not needed here, so leave them out.
Tour
If the tour you want is not listed, choose Other and describe it in the notes.
Walking level
Choose the hardest part of the route, since one steep section can decide whether the tour suits the group.
Youngest participant's age
Enter the age the youngest person will be on the tour day, not their age today.
After a response arrives
From request to confirmed place
Check both dates against the operator's schedule
Look up the preferred date and the alternate date with the operator. Note the start time and any minimum age before you reply to the lead booker.
Confirm the place in writing
Send the start time, the meeting point and what to bring to the lead booker in writing. Keep that message with the tour record so the group's details are in one place.
Check the grid, and call for a same-day tour
The form's creator hears about a new request only after the hourly processing job has run in production. For a tour that starts the same day, call the operator rather than wait for that notice.
Frequently asked questions
Is there a tour booking form template I can use?
Use the field list above as the checklist. In any template you build, keep the youngest participant's age next to the group size, because a minimum age can rule out a whole tour and staff should see it first.
What should I do when the preferred tour is full?
Offer the alternate date and the next departure on the operator's list. The alternate date field is in the request for exactly that case, so tell the lead booker which option your agency is holding.
How should a tour request handle children?
Ask for the number of children and the age of the youngest participant. Operators set their own minimum ages and group limits, so check them before you offer a place. Ask for a child's name only when the operator asks for it.
Is a group tour request the same as a group travel form?
Not always. A group travel form usually covers the whole trip, while this tour form covers one tour on one day or a short series of days. If the group also needs flights or rooms, send them the broader group inquiry as well.
Browse by category
More bookings in Trip Agency
Bookings
Flight Booking Request
Bookings
Hotel Reservation
Inquiries
Travel Insurance Quote
Inquiries
Vacation Package Inquiry
Inquiries
Visa Assistance Request
Inquiries
Custom Itinerary Request
How to build it
Choose a category and a form type in the wizard. Answer three Atty Suggestions questions, then give the form a title. Atty builds the fields in the background. Edit the fields and ask Atty to refine them, then publish and share the /f/ link.
