Introduction
Tell us what kind of trip you are after and when you could go. Your agency replies with the packages that fit, and says what each one includes.
Trip AgencyForms
Vacation package inquiry form: match the prospect to one package first
A vacation package inquiry form captures what a prospect wants from a package: the destination or style, the dates they can travel, how many people are going and the budget range they are comfortable with. Your agency uses those answers to offer one or two packages rather than the whole catalog. Keep the form short, and ask for contact details only so the agency can reply.
Words for the respondent
Set expectations for a first inquiry
Confirmation
Thank you. We have your inquiry. Your agency will reply with the packages that match your answers within the reply window it set. Please do not send card details in this form.
Budget per person
A rough figure is enough. The agency uses it to filter packages, not to set a price.
Must-haves
For example: a direct flight, a room with a view, or rooms that sleep a family of four.
Earliest departure
If you are flexible, give the first day you could leave. The agency will work out the rest.
Field blueprint
Questions that narrow the packages to a shortlist
| Field | Type | Required | Why you ask it |
|---|---|---|---|
Full name | Short text | Required | The name the agency uses when it replies to the prospect. |
Email address | Required | Where the shortlist of packages is sent. | |
Phone numberInclude the country code. | Phone | Optional | For a call when a package needs a choice of dates or rooms. |
Destination or styleBeach and resortCity breakCruiseAdventure or outdoorsCultural tourNot sure yet | Dropdown | Required | Narrows the catalog to packages of the right kind. |
Travel windowSpecific datesA month or seasonFlexible | Single choice | Required | Shows whether the agency should offer packages for exact dates or for a season. |
Earliest departure | Date | Required | The first day the prospect could leave. Packages run on set dates, so this is the start of the search. |
Latest returnLeave this blank if you have no fixed end date. | Date | Optional | The last day the prospect could be back. Leave blank if the window is open. |
Adults | Number | Required | Sets the adult places each package has to include. |
Children and their agesFor example: two children, ages 6 and 9 | Short text | Optional | Room layouts and child rates depend on ages, so the agency needs them to match packages. |
Budget per personFor example: about 2,000 USD | Short text | Optional | A rough figure lets the agency filter packages to the ones the prospect can consider. |
Must-havesKeep these to the trip itself. Leave out medical details. | Long text | Optional | Captures the non-negotiables, such as a direct flight or step-free rooms. |
How you found usFriend or familySearch engineSocial mediaReturning customerOther | Dropdown | Optional | Shows which channels bring in package inquiries, so you know where to spend effort. |
Preferred way to hear backCall meEmail is fine | Single choice | Optional | Sets the first contact method, so the agency does not call someone who prefers email. |
A filled example
A completed inquiry for a fictional prospect
Example only, not a real submission
- Destination or style
- Beach and resort
- Travel window
- Flexible
- Earliest departure and latest return
- June 1, 2027 to June 30, 2027
- Adults
- 2
- Children and their ages
- None
- Budget per person
- About 2,000 USD
- Must-haves
- A direct flight from Denver, and a room with a balcony
- Preferred way to hear back
- Email is fine
After a response arrives
From inquiry to a shortlist
Match the answers to one or two packages
Pick the packages that fit the destination, the dates and the group size. A short list keeps the prospect from comparing the whole catalog alone.
Reply with what is included and what is not
State inclusions, exclusions and the dates each package runs in writing. A prospect who finds an exclusion later is less likely to trust the rest of the offer.
Work the grid, and phone prospects who asked for a call
Inquiries are processed in an hourly production run, and the form's creator is notified after each run. Prospects who chose a call should get one from the number they gave, not a notice.
Mistakes to avoid
Inquiry habits that lose a prospect
Asking for the whole trip in one form
A long form can get abandoned partway through. Ask the questions that narrow the packages, and gather the rest on the call.
Sending the full catalog
A long list of packages makes the prospect do the matching. Send one or two options and say why each one fits the answers they gave.
Quoting from a budget figure
A budget is a filter, not a price. Explain that the price comes from the package and the dates, and give it only once you know the travel window.
Holding the reply until the proposal is perfect
A quick, honest reply with two options usually serves the prospect better than a complete proposal a week later. Say when the full details will follow.
Frequently asked questions
Is there a vacation package inquiry form template?
Keep the trip questions first: destination or style, travel window, adults, children and their ages, budget and must-haves. Put the contact fields last, so the prospect answers the questions that choose a package before giving their details.
How is a package inquiry different from a request-a-quote form?
A package inquiry asks about a trip your agency already sells. A quote request asks for a price on something specific. If the prospect wants one of your packages, use the inquiry. If they want a price for something you do not sell as a package, send them to the quote form.
Should a vacation inquiry ask for a budget?
A rough budget per person helps the agency filter packages, so ask for a figure or a range. Explain that it only narrows the options, and do not treat it as the price the prospect will pay.
Do I need children's birthdates on the form?
Ages are enough for many package questions. Ask for each child's age in years, and ask for birthdates only when a supplier needs them to confirm a booking.
How long should the inquiry form be?
Keep it to the questions that narrow the packages, plus the contact fields. Remove any question whose answer you would not use before you reply to the prospect.
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How to build it
Choose a category and a form type in the wizard. Answer three Atty Suggestions questions, then give the form a title. Atty builds the fields in the background. Edit the fields and ask Atty to refine them, then publish and share the /f/ link.
