Introduction
Use this form to ask for time away from work. Submitting it records your request for your manager to review; it is not a confirmation that the time off is approved. Check the notice rule in the policy before you choose your dates.
Human Resources (HR)Forms
Time off request form: capture what a manager needs to decide
A time off request form records who is asking to be away, the dates and type of leave, and how the work will be covered. It gathers what a manager needs in order to decide, and it does not make the decision itself. Keep medical details out of the general request, and show the notice rule next to the date fields.
What people search
Time off request form: 2,900 average monthly searches.Google Ads Keyword Planner · 2026-10-09 · United States
Words for the respondent
Wording that sets expectations before someone starts
Confirmation
We have your request. Your manager will reply within the response window your team has set.
Type of leave
Choose the category your policy uses. Sick leave does not need a diagnosis on this form.
First day away
The first date you would not be working.
Last day away
The last date you would not be working. For a single day, enter the same date twice.
Length of each day
Choose half days or partial days only if you will work part of the day, and describe the hours in the notes.
I have read the notice rule
Your team's policy sets how far ahead requests are needed. Confirm that you have read it before you submit.
Field blueprint
The fields a manager needs to decide a request
| Field | Type | Required | Why you ask it |
|---|---|---|---|
Your full nameUse the name on your employment record. | Short text | Required | Identifies who is asking, so the manager does not have to match the request to a person later. |
Your manager | Short text | Required | Shows who should review the request. The form does not send it to anyone on its own. |
Type of leaveVacationPersonal daySick dayUnpaid leaveOther (explain in notes) | Single choice | Required | Separates vacation, personal, sick, and unpaid leave, because each has its own policy rule. |
First day away | Date | Required | Starts the period the manager has to plan around. |
Last day away | Date | Required | Ends the period. A single-day request uses the same date twice. |
Length of each dayFull daysHalf daysPartial days (describe the hours in notes) | Single choice | Required | Tells the manager whether the request covers full days or part of a day. |
Coverage planFor example: Jordan will approve the Tuesday invoices, and the monthly report is due after I return. | Long text | Optional | Names who will handle the work and any deadline that falls inside the leave period. |
NotesDo not add diagnoses, medical records, or family details. Your team's policy names who may receive those, outside this form. | Long text | Optional | Gives room for context the manager needs, without asking for medical or personal details. |
I have read the notice ruleYesNo | Single choice | Required | Shows that the requester saw the rule before submitting, so a late request is easy to recognize. |
At a glance
9Fields
7Required fields
4Estimated time (minutes)
Estimate based on question types; actual completion time varies.
Try it
Preview the order your employees will see
After a response arrives
What happens after someone submits
Requests wait for a scheduled run
Attain OS stores each request. A scheduled job picks it up hourly in production, and the form's creator is notified after that run. Tell requesters that submitting is a request, not an approval.
Review requests in the grid
The grid lists each request. Read the first-day-away column first, so the absences that affect next week's staffing get read first, and export CSV if HR keeps its own log.
Reply through your normal process
Decide how the manager replies and where the decision is recorded, such as your HR system or an email thread your team already keeps. The form does not send an approval.
Keep sick-leave details out of the grid
For sick leave, ask only for the dates and the details your policy requires. If HR needs more, handle it through a separate process with access limited to the people who need it.
Mistakes to avoid
Mistakes that make time off harder to decide
Asking for a diagnosis to approve sick leave
A request does not need the reason for an absence in order to record the dates. Asking for diagnoses creates sensitive records, and local rules limit what medical information an employer may request. Ask only for what your policy requires.
Hiding the notice rule
If the notice period appears only in the handbook, requests can arrive too late to plan around. Put the rule above the date fields, and ask people to confirm they read it.
Treating a submission as approval
A submitted form is a request. Approval happens where your team already makes that decision. If the form's wording suggests otherwise, people book travel before anyone has said yes.
One leave field for every situation
Vacation, sick, and unpaid leave follow different rules. Keep them as separate options so the manager can apply the correct policy.
Frequently asked questions
Is there a time off request form template I can copy?
The field list above can be copied into any document or form tool your team uses. This page does not produce a file, and it does not decide how much leave anyone is entitled to.
Should employees use this form for sick days?
Use it for the dates and leave type your policy names. For sick leave, the form should need only the details the policy requires. The reason for an absence is usually handled through a separate, limited process.
How far ahead should a request be made?
Use the notice period in your own policy and state it on the form. This guide does not set a number, because notice rules differ by employer and by type of leave.
What if a request needs two approvers?
Name the manager who decides, and use the notes field to name a second approver if coverage needs one. Settle the approval chain before you publish, because nothing in the form alerts a second approver.
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How to build it
Choose a category and a form type in the wizard. Answer three Atty Suggestions questions, then give the form a title. Atty builds the fields in the background. Edit the fields and ask Atty to refine them, then publish and share the /f/ link.
